DATE HAS PASSED

HR & Admin Assistant

Dec 2 2020

The Role

 A rare and exciting opportunity has arisen to join MediaTek as a HR & Admin Assistant at our office in Linköping, Sweden.  The focus of this varied, interesting role is to provide first-class office administrative support to our Linköping office, and support the Europe HR team with a particular focus on HR administration for both our Swedish and Finnish offices, and training co-ordination activities across Europe.

 

Key Responsibilities

  • Contacting external training resources according to European Training Roadmap, training arrangements and coordination for Europe.
  • Preparing payroll documentation for outsourced payroll provider, incl. time-off applications, sick leaves, etc.
  • Assisting with budgeting for local HR & Admin costs.
  • Managing local onboarding, including issuing new starter contracts and organizing the Day One induction and managing the local leaver process.
  • Supporting HR policy and handbook reviews, ensuring that all HR documentation is clear and up to date.
  • Working on Sweden employee wellbeing related topics and initiate suggestions for new activities.
  • Running the local social committee, and organizing social and charitable events.
  • Submitting Sweden and Finland invoices for approval and payment in a timely way to ensure all invoices are paid on time. Following up with accounts payable for payment accuracy.
  • Managing agreements with external vendors, including the landlord, cleaners etc., including reviewing these regular to ensure that we are getting a good level of service and a competitive price.
  • Acting as a first point of contact for all external queries and visitors to the Sweden office, including welcoming visitors and managing any local taxis/supporting with hotel bookings where required.
  • Answering and forwarding mainline telephone calls.
  • Taking care of ingoing and outgoing post and shipping administration, including logging incoming and outgoing shipments and handling any customs-related issues.
  • Being responsible for Sweden office/facilities, including: ordering and maintaining kitchen and office supplies, carrying out daily checks of meeting rooms and communal areas and resolving any facilities related issues.
  • Assisting with other Sweden or Finland HR or facilities related projects and ad hoc requests as required.

 

The Person

  • Effective at multi-tasking, without compromising on quality
  • Positive, proactive and independent approach
  • Approachable and keen to support employees
  • An excellent communicator, with the ability to develop effective working relationships with colleagues, managers and external partners
  • Highly motivated with a flexible and driven approach
  • Willing to go the extra mile when required
  • Keen to continuously improve ways of working
  • Results driven with a strong bias for action

 

Required Skills & Experience

  • Proven experience in a similar role, training coordination experience is an asset
  • Fluent Swedish and English skills, Finnish skills advantage but not mandatory
  • Excellent attention to detail
  • Excellent time management and organizational skills
  • Experience of dealing with individuals across all seniority levels, with the ability to handle potentially challenging situations confidently and effectively
  • Ability to solve problems quickly and effectively, sometimes under pressure
  • Sound working knowledge of Microsoft Office, including Outlook, Excel and SharePoint